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City Clerk's

Frequently Asked Questions (FAQs)

General

What is the date of the election?
The election will be on Wednesday, October 22, 2014 from 8:00 a.m. to 8:00 p.m.
Why is an election being held?
An election is being held to fill the Offices of Mayor, Councillor and School Trustee in the City of Winnipeg.
Where can I get information on becoming a candidate for Mayor, Councillor or School Trustee?
Mayor and Councillor candidate information guides are available from the City Clerk's Department, Administration Building, 510 Main Street.

Commencing in August, the School Trustee candidate guide will be available from the City Clerk's Department, Administration Building, 510 Main Street or from your respective School Division office.

Work as an Election Officer

How can I apply to work the election?
Opportunities exist for persons eighteen years of age or older, to work as an Election Officer on Election Day, October 22, 2014.

More information regarding Election Officer positions available here.

Candidate Eligibility

Who is eligible to be a candidate for Mayor or Councillor?
A person is eligible to be a candidate for Mayor or Councillor if they meet all of the following criteria:
  • a Canadian Citizen;
  • 18 years old or older on Election Day, October 22, 2014;
  • a resident of Manitoba; a voter;
  • not disqualified by law

Candidate Registration

What is candidate registration?
Candidate registration is the time at which persons seeking to become a candidate for Mayor or Councillor must file a Registration Form identifying their official agent, auditor and financial institution.

After a person has registered as a candidate, they can begin accepting contributions and incur campaign expenses.

School Trustee candidates do not have to register as there is no legislation requiring them to do so.
What do I need to do to register in order to run for Mayor or Councillor?
Step one: Registration Process

Please bring all of the following items with you when you file your registration form.
  • Completed Registration Form – The registration form can be found in the Campaign Expenses and Contributions Guide, and must be filed in-person with the Senior Election Official.*
  • Name of Official Agent and Auditor
  • Name of Financial Institution, including account number(s), where accounts will be established by the candidate for use during their election campaign
  • Declaration of eligibility to be nominated – it is your responsibility to ensure that you comply with the qualifications.*
  • Proof of identity and current address - One original piece of identification with your photo, name and address (must be issued by a government agency) OR two original pieces of authorized identification that together provide evidence of your identity and current address.
  • 200 word biographical description and photo for inclusion on the 2014 City of Winnipeg Election website – Candidates may choose to have their photo taken by the City Clerk’s Department upon registration.
  • Link to the candidate's website (if available)
* The Declaration of Candidate can be signed at the City Clerk’s Department by a member of the staff who is a qualified Commissioner for Oaths.

Please be advised that final approval of all content to be included on the Election website is at the discretion of the Senior Election Official.

Step two: Nomination Process

Before being able to file a Nomination Paper, you must have already filed a Registration Form.

Nomination Papers will be accepted during the Nomination Period (Wednesday, September 10, 2014 – Tuesday, September 16, 2014)
  • Completed Nomination Paper – Candidates will be provided with their Nomination Paper when the register.
These notes are intended to provide a brief overview of what is required upon registration. Please see the Candidate’s Guide and the Campaign and Expenses Contributions Guide for more detailed information.
Where can I get a Registration Form?
The Registration Form will be available in 2014. To view the forms, please reference the Campaign Expenses and Contribution Guide, available here.
When and where can I register as a candidate?
The Registration Period for candidates for Mayor is Thursday, May 1, 2014 to Tuesday, September 16, 2014.

The Registration Period for Councillor candidates is Monday, June 30, 2014 to Tuesday, September 16, 2014.

Registration must be done in person with the Senior Election Official, City Clerk's Department, Administration Building, 510 Main Street, during business hours.

Candidate Campaign Period

When can a person start accepting contributions or incur campaign expenses?
A person seeking to be a candidate for Mayor or Councillor can start accepting contributions and incur campaign expenses after they have filed their Registration Form.

There is no legislation regulating campaign contributions or expenses for School Trustee candidates.
Who can contribute to a candidate?
Individuals who reside in Manitoba can contribute to candidates for Mayor and/or Councillor.

There is no legislation regulating campaign contributions for School Trustee candidates.
What is the maximum amount that can be contributed to a candidate?
The maximum amount that can be contributed to a candidate for Mayor is $1,500.00.

The maximum amount that can be contributed to a candidate for Councillor is $750.00.

There is no legislation regulating campaign contributions for School Trustee candidates.

Can a candidate contribute to their own election campaign?
Candidates for Mayor and Councillor can make a contribution to their own campaign but the contribution limit of $1,500.00 for Mayor and $750.00 for Councillor applies to the candidate and their spouse.

There is no legislation regulating the funding of a School Trustee candidate's election campaign.
When does the campaign period begin and end?
The campaign period for candidates for Mayor begins on Thursday, May 1, 2014 and ends on Tuesday, March 31, 2015. The Campaign Period for candidates for Councillor begins on Monday, June 30, 2014 and ends on Tuesday March 31, 2015. There is no legislation defining a campaign period for School Trustee candidates.

Candidate Nominations

When can a candidate file their Nomination Paper?
A candidate can file their Nomination Paper, in person, with the Senior Election Official during business hours beginning Wednesday, September 10, 2014. The deadline for filing a Nomination Paper is 4:30 p.m., Tuesday, September 16, 2014.
How many signatures are required to nominate a candidate?
The Nomination Paper for a candidate for Mayor must have a minimum of 250 signatures of voters whose names appear on the Voters List.

The Nomination Paper for a candidate for Councillor must have a minimum of 25 signatures of voters whose names appear on the Voters List.

The Nomination Paper for a candidate for School Trustee must have a minimum of 25 signatures of voters whose names appear on the Voters List.

Contribution Rebates

Can I get a rebate for a contribution made to a Mayor and/or Councillor candidate?
Yes. Contributors (including registered candidates) are eligible to receive a rebate.

Rebates will be mailed out commencing in the fall of 2015. A rebate is payable only if the candidate has filed an audited financial statement and complied with all by-law requirements.
How do I get a rebate for a contribution made to a Mayor and/or Councillor candidate?
To receive a rebate, the contributor must complete the Contribution Rebate Application form (provided to them by the candidate) and mail it to the City Clerk, City Clerk's Department, Administration Building, 510 Main Street, Winnipeg, R3B 1B9. To view the governing legislation for rebate applications, please see the Rebate Of Election Contributions By-Law No. 9/2010
Can I get an income tax receipt for a contribution made to a Mayor and/or Councillor candidate?
No. A contribution made to a candidate is not tax-deductible.

Candidate Campaign Signs

When can candidates erect their campaign signs?
The timeframe for erecting campaign signage has yet to be finalized. Please check back for updates.
Can a candidate advertise or campaign on the day of the election.
Yes. A candidate can advertise or campaign on the day of the election.
Where can I report a campaign sign that is in violation of a by-law?
Violations can be reported by calling 311.

Voter Eligibility

Who can vote for Mayor and Councillor?
RESIDENTS: A person who is a resident of The City of Winnipeg is eligible to vote if they meet all of the following criteria:
  • a Canadian Citizen
  • 18 years old or older on Election Day, October 22, 2014
  • a resident of the City of Winnipeg since April 22, 2014.
Who can vote for School Trustee?
A person who is a resident of the School Division is eligible to vote if they are:
  • a Canadian Citizen
  • 18 years old or older on Election Day, October 22, 2014
  • a resident of the School Division since April 22, 2014
  • an actual resident of the School Division Ward on Election Day, October 22, 2014.

Voter's List

How is the Voters List prepared?
The City of Winnipeg utilizes the National Register of Electors, compiled by Elections Canada, as the basis for the Voters List.
How do I get my name on the Voters List?
If your name does not appear on the Voters List, you may request to have your name added if you meet the voter eligibility criteria.

Requests should be made by calling 311, or in writing, or in person at the City Clerk's Department, Administration Building, 510 Main Street, Winnipeg MB R3B 1B9; or faxed 947-3452.
Can I still vote if my name is not on the Voters List?
Yes. If you meet the voter eligibility criteria but your name is not on the Voters List, you can still vote by presenting your ID and taking an Oath at the voting place.
Are copies of the Voters List available to the public?
No. Copies of the Voters List are not available to the public.

Voter's Notice

What is a Voters Notice?
A Voters Notice is notification that an election is taking place and outlines the date, time and place where the person is to vote.
I did not receive a Voters Notice. Does this mean I cannot vote?
A Voters Notice is not necessary in order to vote, providing you meet the eligibility of a voter. At the voting place, you will be required to present ID and take an Oath prior to voting.
My (wife, husband, son, daughter, neighbour, etc.) received a Voters Notice, but I did not. Why not?
Voters Notices are not always delivered the same day and may yet arrive within the next day or two. A Voters Notice is not required in order to vote.
A Voters Notice with my former address has been forwarded to me. Do I still vote at the voting place shown on the card?
No. You must vote at the voting place where you presently reside.
I received a Voters Notice for someone who does not live at my address. What should I do?
Bring the Voters Notice with you to your voting place and let the Election Officer know that the person identified on the Voters Notice does not reside at your address.

This will be noted and the individual's name will be removed from the Voters List.
I received a Voters Notice for a deceased member of my family. What should I do?
Bring the Voters Notice with you to your voting place and let the Election Officer know that the person identified on the Voters Notice is deceased.

This will be noted and the person's name will be removed from the Voters List.
My name is incorrect or spelled incorrectly on the Voters Notice. What should I do?
Bring the Voters Notice with you to your voting place and let the Election Officer know that your name is incorrect or spelled incorrectly. You will be asked to take an Oath prior to voting in order to correct your name on the Voters List.
I received two Voters Notices in my name. Can I vote twice?
No. A person may only vote once. Bring both Voters Notices with you to your voting place and let the Election Officer know you received two.

This will be noted and the duplicate entry will be removed from the Voters List.
I am legally blind and need assistance to vote. Can I bring an assistant with me?
All Election Officers are have taken an Oath of Secrecy and can assist a person who needs help in the voting booth. However, if a person would prefer to have a friend, relative etc. help them, that person must take an "Oath of Assistant" at the voting station and will then be permitted to assist. The Assistant is only permitted to help a maximum of two voters in total in this election.

Voting Places

How does a person find out where to vote?
A person whose name appears on the Voters List will receive a Voters Notice in the mail identifying their voting place.
I did not receive a Voters Notice. Where do I vote?
To find out your voting place, please call 311.
Are voting places accessible for persons with disabilities?
Yes. All voting places are accessible for persons with disabilities. Signs will be posted to indicate accessible entrances.

Scrutineers

Where can I get information on scrutineers?
Scrutineer information will be available in the Candidate Guide and on the election website.

Voting

Do I need ID to vote?
Yes. Voters will be required to provide proof of their name and current address by showing identification.
What types of ID will be accepted at the voting place?
A valid driver's license as well as an Enhanced Identification card will be accepted. In the absence of a driver's license or enhanced identification card, any two documents that together show the person's name and current address will also be accepted.
Can I still vote if my name is not on the Voters List?
Yes, providing you meet the eligibility of a voter. At the voting place, you will be required to present ID and take an Oath prior to voting.
I recently turned 18 or will be 18 years old on the day of the election. Can I vote?
Yes, providing you meet the eligibility of a voter. At the voting place, you will be required to present ID and take an Oath prior to voting.
I recently moved within the City. Can I vote and if so, where?
Yes, providing you meet the eligibility of a voter, but you must vote at the voting place in the area which you now reside.
Where do I vote if I don't live in Winnipeg but own property in the City?
Providing you meet the eligibility of a non-resident voter, you must vote at the voting place where you are listed as a voter. Refer to your Voters Notice for your designated voting place.
Where do I vote if I own property in one part of the City, but actually reside in another?
You must vote at the voting place for the area where you actually reside regardless of what property you own.
I own land in one School Division but reside in another School Division. Am I eligible to vote for School Trustee in both School Divisions?
No. You are only eligible to vote in the School Division Ward where you are an actual resident.
I recently moved into a new School Division. Can I vote for school trustee?
You are only eligible to vote for School Trustee if you have lived in the new School Division for six months (since April 22 2014).
How do I know that my ballot has been counted by the voting machine?
When the ballot is placed into the voting machine, the voter will hear the processing and can see the number count increase by one.
Will the voting machine read a spoiled ballot?
The voting machine will return a spoiled ballot to the voter. The voter then has the option of recasting their vote. If a voter does not wish to recast their vote, the ballot will be inserted into the voting machine.
Can I get time off work to vote?
There is no requirement for employers to provide employees with time off to vote in a Civic Election.

If an employee's work schedule does not allow them time to vote on Election Day, they should take advantage of Advance Voting opportunities or vote by Sealed Envelope Ballot.
Can someone vote on my behalf/by proxy?
No

Advance Voting

Who can vote at Advance Voting?
Any voter can vote in advance.
I will be out of the city during Advance Voting and on Election Day. Is there any other way I can vote?
A voter may apply to vote by Sealed Envelope Ballot.

Voting By Sealed Envelope Ballot

What is voting by Sealed Envelope Ballot?
Voting by Sealed Envelope Ballot is a provision by which a voter can make application to receive an election ballot package mailed to them. The voter then marks the ballot and returns it in a sealed envelope to the Senior Election Official prior to the close of voting on Wednesday, October 22, 2014.

*Please be advised that the City of Winnipeg uses Canada Post for delivery of Sealed Envelope Ballot packages. It is the responsibility of the elector to ensure ample time for delivery. Standard Canada Post delivery times are: 2 business days (local), 3 business days (within the province), and 4 business days (national). For all other delivery time frames, please visit the Canada Post website.
Who can vote by Sealed Envelope Ballot?
Voters can vote by Sealed Envelope Ballot if they are unable to go in person to a voting place or who will be absent from the city on Advance Voting days or on Election Day.
Where can I get an application for voting by Sealed Envelope Ballot?
Applications for voting by Sealed Envelope Ballot will be available from the City Clerk's Department, Administration Building, 510 Main Street.
What is the deadline for applying to vote by Sealed Envelope Ballot?
The deadline for applying to vote by Sealed Envelope Ballot is Sunday, October 19, 2014.
Last update: February 9, 2015