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Community Incentive Grant Program (C.I.G.P.)

Frequently Asked Questions

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What is the Community Incentive Grant Program (C.I.G.P.)?

The Community Incentive Grant Program of the City of Winnipeg is designed to encourage non-profit community organizations to undertake improvements or purchase capital assets that are available for public use or will enhance public use of a space or facility.

Who can apply?

Non-profit community organizations that contribute to the health and well-being of the community are eligible to apply for C.I.G.P. funding. For the purposes of this grant, the definition of a non-profit organization shall be: “a corporation or an association that conducts business for the benefit of the general public without shareholders and without a profit motive. Any profit that is made is used to further the goals or undertaking of the organization. Profits must not be used by the individuals involved for their own personal financial gain”.

What are the eligibility criteria?

Any project that fits the following criteria is eligible for funding:

  1. Organization is a non-profit community organization that contributes to the health and well-being of the community.
  2. The project is a capital improvement or the purchase of a capital asset that will be retained for more than one (1) year.
  3. The project is available for public use or will enhance public use of the space or facility.
  4. Project will be initiated and substantially completed within two (2) years of award.
  5. Total City of Winnipeg contribution is 50% or less of the total project costs.
Do all applications that meet eligibility criteria get approved?

As funding is limited, not all projects which meet the criteria will be approved. Do not assume the application is approved until notified in writing. Expenditures incurred before the project approval is received may be ineligible for reimbursement.

What are the financial limits of the grant?

To meet eligibility requirements for the Community Incentive Grant Program, the total funding contribution by the City of Winnipeg (including C.I.G.P.) must be 50% or less of total project costs.

What are the deadlines?

Applications are accepted on a year-round basis. Applications are reviewed, evaluated and forwarded to the relevant Community Committee for recommendation and approval. Community Committee meeting schedules are posted on our website at Winnipeg.ca/clerks/council/meetings.stm. Please submit your application with supporting documentation at least two weeks before the Community Committee scheduled meeting date.

Please note that projects must be initiated and substantially completed within two (2) years of award or the grant may be rescinded. As a result, applicants should be considering the funding timeframe relative to the project completion date prior to submitting the application. For large construction/renovation projects, it is recommended that organizations contact the C.I.G.P. Grant Administrator at 204-986-2216 for assistance in assessing when to apply.

How does the grant get approved?
  1. Applications will be assessed in detail on the basis of the program eligibility and selection criteria previously outlined.
  2. All applications will be referred by the C.I.G.P. Administration Office for consideration by the Community Committee for the area where the proposed project is to be located. Applicants will have the opportunity to appear before the Community Committee in support of their application.
  3. Community Committees have the final authority when C.I.G.P. applications meet criteria. When C.I.G.P. applications do not meet criteria, the Community Committee has the authority to forward the application, with its recommendation, to the Standing Policy Committee on Protection, Community Services and Parks.
  4. The Standing Policy Committee on Protection, Community Services and Parks will consider the application, the recommendation of the Community Committee, and the assessment of the C.I.G.P. Administration Office, and will forward the application, with its recommendation, to City Council. Please refer to flow chart below.
  5. All applicants will be notified in writing concerning the final decision of the Community Committee and, if applicable, Standing Policy Committee on Protection, Community Services and Parks and Council.
How does the grant work?

Upon approval, an initial meeting with the City of Winnipeg C.I.G.P. Grant Administrator is required to review project-specific conditions for funding and additional requirements necessary in order to access the grant.

Note: approved applicants are required to enter into a contractual funding agreement with the City of Winnipeg. It is strongly recommended that applicants do not start work on the project until the C.I.G.P. Grant Administrator has confirmed that all of the grant requirements have been met and the funding agreement has been executed.

How is the grant paid out?

The Community Incentive Grant Program operates on a reimbursement basis. As a result, the applicant will be required to first pay for the project, or some portion of it, and then submit a request for reimbursement for a portion of those payments in accordance with the following:

  1. The funding agreement must be executed prior to any reimbursement of expenditures.
  2. The applicant/project sponsor must pay for the project, or some portion of it, before applying for reimbursement (progress claim) of 50% of the expenditure. As a result, applicants may need to consider arranging for interim financing.
  3. Invoices and proof of payment for the expenditure must be included with the progress claim request. Upon receipt, 50% of eligible expenses will be reimbursed.
  4. The City of Winnipeg retains a 7.5% holdback on each construction-related progress claim. When the project is complete, these holdback funds are released to the project sponsor.
Ineligible Costs

The following expenses are not eligible for reimbursement: Expenses for project sponsor employees and operations; feasibility studies; consulting/engineering fees; legal fees; financing charges; shipping fees; costs related to fundraising activities, advertising, promotions, on-going maintenance, meals or travel.

Approval Process Flow Chart

Application submitted to C.I.G.P. Office
Application reviewed, evaluated and forwarded to Community Committee
If application meets criteria and is approved
Application returned to Winnipeg Public Service (C.I.G.P. Office)
If application does not meet criteria and Community Committee recommends that the criteria be waived
Application forwarded to Standing Policy Committee on Protection, Community Services and Parks
Application forwarded to Council for approval
If approved
Application returned to Winnipeg Public Service (C.I.G.P. Office)

How do I apply?

Submit a completed Community Incentive Grant Application (Part A and Part B), along with required supporting documentation to:

Community Incentive Grant Program
8th Floor – 395 Main Street
Winnipeg, Manitoba R3B 3N8
Email: cigpadministration@winnipeg.ca

Please refer to the C.I.G.P. Application Guide for details.

Application acknowledgement

Upon receipt and assessment of a completed application, the C.I.G.P. Administration Office will send a letter to the applicant identifying when the application is being forwarded to the Community Committee for review.

Need help? Call 204-986-2216

Please refer to the C.I.G.P. Application Guide for assistance in completing the application and submission requirements. If further clarification or assistance is required in the preparation of the application or development of project proposals, please contact the C.I.G.P. Administration Office at 204-986-2216.

Last update: October 11, 2016