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Donating Records to the Archives

The City of Winnipeg Archives is closed to the public until further notice. Staff will continue to offer reference services by telephone and email. To discuss your research needs, please contact the Archives at 204-986-5325 or email . To search and access records online, visit Winnipeg in Focus.

Please review the COVID-19 safety measures before visiting.

Veuillez lire les mesures de précaution liées au COVID-19 avant votre venue.

The City of Winnipeg Archives acquires, preserves, and makes accessible documentary evidence of the decisions and activities of civic government and of the social, cultural, and economic development of the City of Winnipeg. In addition to serving as the official repository of the City of Winnipeg’s records, the City of Winnipeg Archives is authorized by Council to receive donations from individuals and organizations that the City Archivist determines to have enduring historical value to the City of Winnipeg.

Information for Donors FAQs (Frequently Asked Questions)

What does the Archives collect?

The Archives accepts donations that meet its collections mandate, which is focused on records that document the changing landscape and identify of Winnipeg. We are interested in donations that will help us to preserve and make accessible a richer and more complete history of Winnipeg and its communities, one that reflects a diversity of experiences.

What kinds of records does the Archives want?

Original documents, photographs, maps, architectural drawings, sound recordings, moving images, pamphlets and reports, postcards, artifacts (evaluated on a case-by-case basis), and other types of records relating to Winnipeg and its residents.

What kinds of records does the Archives not want?

Publications such as newspapers and magazines, photocopies, and single items without context and/or documentation. We also try not to get duplicates of items that we already have in the collection and prefer to receive original records, as opposed to copies. Please contact us if you have questions about whether we would be interested in your donation.

Does the Archives accept digital records?

The Archives has the capacity to acquire and to preserve digital records according to professional standards. We review donations involving digital records on a case-by-case basis and make decisions based on the file size, format, and other criteria.

How can I donate records to the Archives?

If you are interested in donating to the Archives, please email archives@winnipeg.ca and include as much background information as possible (e.g. name of creator, number of items, record types, subject matter, dates of creation, history of ownership, physical condition, and other details). We will contact you to discuss your donation. You may be asked to provide a list of the records being offered and biographical or historical information on the person or organization that created the records.

Donations undergo a review and approval process. Not all records are accepted. Decisions are primarily based on our collections mandate, completeness and depth of the material, physical condition as well as our capacity to care for the items being donated.

What happens if my donation is accepted by the Archives?

Donors will be given an Instrument of Gift or Agreement to review and complete. This documentation is important because it deals with ownership, copyright, and establishes any limitations on use and access that the donor might wish to impose.

The Archives prefers that there not be any access restrictions, but recognizes that records with sensitive and/or personal information may require special consideration.

Records that become part of the archival collection are typically accessible to the public and used for research, reproduction, publication, and exhibit purposes. Items may also be described and made available online through the Archives website.

Will I receive a tax receipt for my donation?

Due to administrative costs associated with issuing tax receipts, materials must have an expected valued above $500 in order to be eligible for a tax receipt. Exceptions may be possible for materials accompanied by a third-party monetary appraisal. However, the Archives cannot accept external appraisal reports that do not meet professional appraisal standards. If you are interested in receiving a tax receipt, you must state this when discussing your donation.

Please do not drop off or send your records before contacting us.

Last update: May 26, 2021
Archives & Records Control

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  • 50 Myrtle Street
    Winnipeg, Manitoba R3E 2R2
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  • Phone: 204-986-5325
  • Fax: 204-986-7133
  • Email: Archives
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