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Public Hearing Process

The Public Hearing process is designed to provide the public with an opportunity to convey their views on development applications or other matter under a City by-law. Public Hearings are open to all members of the public.

Members of the hearing body constitute an impartial body that hears all sides on the merits of a development application in a public forum before making a recommendation or decision (as the case may be).  Discussions between hearing body members and members of the public, including the applicant, with respect to matters related to the application outside the public hearing process is considered inappropriate in this quasi-judical forum. This is to ensure that all interested partied have an equal opportunity to hear and respond to representations.

All persons who would like to participate in a Public Hearing are asked to complete a short "Representation Form" at the hearing. On that form, you are asked to indicate if you are registering in support of the application, in opposition to it, or for information only. By filling out this form you are also ensuring that you will receive notice of the hearing body's decision/recommendation on the matter and information on how to appeal (if applicable).

Generally, and unless otherwise directed by the Public Hearing body, the applicant (and/or designate) is heard first, followed by those in support of the application. Next, those registered in opposition are heard, followed by those registered for information. Finally, the applicant may return if he/she so desires, and speak in rebuttal. Please note that when your name is called, this is your opportunity to speak; however, you are not obligated to do so.

Of further note, the Public Hearing body may establish reasonable time limits for representations at a public hearing. The Public Hearing body may also decline to hear presentations, questions or objections where the body is satisfied that the matter has been adequately addressed at the hearing.

All representations, verbal or written, made to the Public Hearing body become part of the public record. If you do bring written materials to support your presentation, please provide a copy to the Clerk for the official record.   Submissions to a Public Hearing body must be received prior to or during a hearing and cannot be made following the conclusion of public representations. 

After hearing representations, the Public Hearing body may decide to either adjourn the matter or render its decision/make its recommendation to City Council. Depending on the type of application, a Public Hearing body may or may not have the final decision making authority.

Should the result of a Public Hearing be a recommendation by the Public Hearing body to City Council, no further representation is permitted at Council or any other Committee as the matter proceeds to Council.

Some decisions made by the Public Hearing body may be appealed. When a decision is appealed, the City arranges for a new public hearing by a different hearing body, which has the option to confirm, vary or cancel the order or decision of the initial Public Hearing body.

In the event the Public Hearing body adjourns the hearing, it generally will announce the time, date and place of the reconvened hearing at the time of adjournment.  If not, the City will give notice of this information as though the reconvened hearing were a new hearing.

If you are unable to attend a Public Hearing, or if you wish to submit your comments in written form, you may do so by sending your submission to the City Clerk's Office as follows:

Mail/In Person:
City Clerk's Department
Susan A. Thompson Building
510 Main Street
Winnipeg Manitoba R3B 1B9
Fax: 204-947-3452

Last update: November 21, 2019

City Clerk Contact
Public Hearing Process Brochure

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