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Planning, Property & Development

Occupancy Permits

Learn about occupancy permit requirements, the application process, Life Safety Tests, and associated fees.

A Building Occupancy Permit is used by the City of Winnipeg to assist in regulating building code requirements. An Occupancy Permit is required for the construction, substantial alteration, change of use or change in occupant for portions of buildings, or buildings other than single family dwellings, two family dwellings or multi-family dwellings without shared exits.

An initial Occupancy Permit confirms that the space is compliant with code and other regulations. A subsequent occupancy permit, for changes of occupants or tenants, helps ensure the building has been safely maintained, and a new occupant or tenant is not inheriting changes completed without required permits. Even some temporary buildings and events, such as weddings with large tents or street parties, require an Occupancy Permit.

Occupancy Permits confirm compliance of pre-existing conditions and/or new construction, and must be obtained prior to occupancy. As a public document, an Occupancy Permit also indicates to the general public the terms and nature of the occupancy permission. Please be advised that pursuant to the Winnipeg Building By-Law No. 4555/87, it is your responsibility to obtain a Building Occupancy Permit prior to occupying the premises.

Please refer to the Occupancy Guide and the Occupancy History & Requirements for additional details.


Apply for a Permit Online

View the Building Occupancy Permit Request form

Apply for a Permit Online

Find out if you
have an existing Occupancy Permit

Permits Online

View the status of
your active permits


Permits Online Occupancy Features

You can access occupancy permit features through the City's Permits Online system. Permits Online provides a secure, central, online location for occupancy and other permit information.

All registered Permits Online users can:

  • View a list of required documents for Life Safety Tests and Occupancy online.
  • Submit required documents online.
  • Track the status of active Occupancy Permits (including document review, inspections, and outstanding items of non-compliance).
  • Pay occupancy fees online.

All customers can:

  • View document submission requirements via automated email. 
  • Submit requests for occupancy online using a new web form.
  • Receive automatic email notifications when documents have been rejected.

Important Document Submission Requirements
Along with the convenience of online submission and progress tracking, the following document submission requirements are mandatory:

  • All documents required for the issuance of Interim or Final Occupancy Permits, including structural shop drawings, test reports and professional certification letters have to be submitted before the Building Occupancy Permit Request Form. These documents must be deemed acceptable by the City before an Interim or Final Occupancy Permit is issued.

Document submission standards require applicants to coordinate with design professionals prior to submission.  The standards contribute to a smoother process because they dramatically decrease the chances of receiving a denied occupancy request. Read more about the procedural change to structural shop drawing submission for Occupancy Permits.

 


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Types of Occupancy Permits
  1. Final Building Occupancy Permits: Shall be issued for any building, provided that the construction work for which the permit had been taken out, including all mechanical and electrical installations associated with said construction work have, to the best of the City of Winnipeg’s knowledge, been completed in all respects in accordance with the requirements of the building bylaw.

  2. Interim Building Occupancy Permits: Shall be issued for a building or suite pending  completion of construction when minor defects are outstanding. An Interim Building Occupancy Permit will typically list conditions and/or outstanding defects or work yet to be completed, and will set out a time limit for its validity.

  3. Partial Interim Occupancy Permits: Shall be issued for the use of a part of a building (wing, floor or defined area) pending the completion of construction of the remaining construction area. A Partial Interim Building Occupancy Permit will typically list conditions and/or outstanding defects or work yet to be completed, and will set out a time limit for its validity. Certain construction and life safety systems must be complete for the entire structure prior to issuance.

  4. Base Building Occupancy Permits: Shall be issued in cases where all spaces to be occupied have yet to be developed. This occupancy permit signifies that core building life safety systems have been established, which may be a pre-requisite for the development of interior spaces. However, these units must not be occupied prior to the issuance of individual occupancy permits.

  5. Occupy Only Building Occupancy Permits: Shall be issued to new occupants or tenants when no permit-related construction work is occurring and when no unpermitted work is identified. Plan submissions and inspections are required prior to permit issuance. Read more about occupy only permits.

  6. Temporary Occupancy Permits: Shall be issued for special events permitting occupancy for the dates of the event.  If structures such as stages over two feet in height, bleachers, or tents with cumulative floor area of over 900 square feet are installed, a certification letter from a professional engineer must be submitted. Inspections are required prior to permit issuance.

  7. Shared Occupancy Permits: Shall be issued when two or more tenants occupy the same space by leasing jointly under the same type of use.

  8. Note: Tenants, who sub-lease a portion of a tenant space from an occupant who has a valid occupancy permit for the unit they occupy, may not require a separate occupancy permit (as long as they operate a business of compatible type with that of the main occupant, who remains in care and control of the entire unit).
Who Needs a New Occupancy Permit?
  • Every new occupant/tenant
  • Every existing occupant/tenant who has to vacate the entire building, floor, wing, or unit to accommodate alterations, or where in the opinion of the Authority Having Jurisdiction, the alterations are significant enough to warrant one.
  • Every existing occupant/tenant who is relocating or expanding their unit within a building.
  • Every existing occupant/tenant who wishes to increase the occupant load of the occupied space.
  • The building owner when constructing a new building or addition.
  • Note: A Final Base Building Occupancy Permit must be issued prior to the final issuance of any individual Tenant Occupancy Permit. An Occupancy Permit is required prior to occupying.
  • Examples of commercial spaces that require a Building Occupancy Permit include, but are not limited to:

    • Theatres and restaurants
    • Places of worship
    • Healthcare facilities
    • Hotels
    • Offices
    • Personal service businesses such as hair salons and dental clinics
    • Retail stores
    • Industrial and manufacturing facilities
Who Can Apply for an Occupancy Permit?

An application for an Occupancy Permit can be made by the building owner, or authorized agent. This can be the property manager, the intended occupant/tenant, the general contractor, or a designer (architect, engineer, or interior designer).

Application Process

Obtaining an occupancy permit is a two-part process:

  1. Plan submission and approval
  2. Inspections

To see a visual representation of the application process, view the Occupancy Permit Flow Chart. For step by step instructions, refer to the plan submission and inspections sections below.

Plan Submission
  1. Submit Your Application Package
  1. Pay Fees
    • Fees are payable at the time of application. Application fees cover the cost of plan review, one round of occupancy inspections, and your Occupancy Permit. If you do not pass your first round of occupancy inspections, additional fees apply for each re-inspection and/or related documentation processing. Fees must be paid prior to permit issuance. Refer to the Fees section for more information on occupancy fees.  

  2. Manage Your Application Using Permits Online
  1. Your Plans are Under Review
    • The extent of your plan review is dependent on project complexity and scope of work. Complex projects may require up to 13 internal and/or external reviews and approvals prior to permit issuance.
    • During plan review, determination is made if a Life Safety Test is required. See Life Safety Checklist for more information.
    • You will be contacted if additional information is required and your permit review will be put on hold until the information is received.
  1. Reviews of Your Application are Complete
    • If you submitted a Building Permit application, you will receive your Building Permit via email once any outstanding fees have been paid.
    • If you submitted an Occupy Only Permit application, you will receive an email outlining your next steps for requesting occupancy inspections.
    • Please note: Prior to occupying, which includes moving furniture or equipment into the premises, you must request and pass occupancy inspections.
Occupancy Inspections
  1. Request Occupancy Inspections
    • Requests for occupancy inspections should be made prior to moving into a space, and upon completion of all required work and submission of all required professional certification letters, test reports and shop drawings (if applicable). These documents must be deemed acceptable by the City before an Interim or Final Occupancy Permit is issued.
    • Occupancy Permit Request Form
  1. Schedule Inspections
    • Once you submit your Occupancy Permit Request Form you will receive an email from the Occupancy office with instructions for scheduling occupancy inspections.
    • Each required discipline (Building, Mechanical, Electrical, and Fire Prevention in some cases) will assess the space and submit a report to the Occupancy Office.
    • If Mechanical, Electrical, or Plumbing trades are involved, the licensed contractor must be on site for the respective inspections.
    • Inspectors can be reached by phone Monday – Friday between 8:30 – 9:30 am. You can also leave a message anytime and your call will be returned. Inspectors contact information will be sent via email once your occupancy request has been processed.
    • Inspectors make every effort to complete inspections within 3 working days from the desired inspection start date. If site access is not granted during these 3 days, the occupancy request will be denied and additional fees will apply.
    • Requests for Occupancy made less than 3 working days prior to the desired occupancy date are considered rush requests. These requests will be subject to double the applicable occupancy fees, if the requests can be accommodated.
  1. Receive Inspection Results & Permit
    • The Occupancy Office will contact you with one of the following inspection results:

      1. Final occupancy is approved. You will receive your permit via email once any outstanding fees (if applicable) have been paid.
      2. Interim occupancy is approved. Interim fees are owed to cover the next round of inspections. Once fees are paid, you will receive a deficiency letter via email and an Interim Occupancy Permit with an expiry date. 
      3. Occupancy is denied.  Denial fees are owed to cover the next round of inspections. You will receive a deficiency letter, and you’ll be required to rectify the deficiencies and call for re-inspections. Occupancy is prohibited.
What Happens if you Occupy Without an Occupancy Permit?
  • Any occupancy without a valid Occupancy Permit is a violation of the Winnipeg Building By-Law and will be subject to non-compliance fees and/or enforcement action.
  • It is the legal requirement of both the occupant and the building owner to ensure that an Occupancy Permit is obtained prior to occupancy. Others such as the permit applicant and constructor may also be subject to enforcement action.
Timeline
  • Permit processing times vary depending on the complexity of the project and the current influx of applications. Please view our latest permit application processing times.

  • Tips for Faster Permit Issuance:
    • Provide a complete and accurate application package.
    • Apply during the slower season (December through February).
    • Submit shop drawings for review as soon as they are available. Shop drawing submissions are often incomplete, which should be identified and communicated early in the process. Early submission will reduce the risk of receiving a denied Occupancy Permit request.
    • Use Permits Online to manage your permit process.
Professional Certification
Fees
Special Types of Occupancy Permits
Permits Online Occupancy Features - Frequently Asked Questions
  1. What projects have access to the Occupancy features on Permits Online?
    Any building permit requiring an Occupancy Permit that was issued after January 1, 2015, which has not submitted the Building Occupancy Permit Request Form to initiate Occupancy Inspections.

  2. How do I access Permits Online?
    You can login or register at Winnipeg.ca/permitsonline.

  3.  Who is responsible for submitting documents required for the issuance of an Occupancy Permit?
    The permit applicant. Although, anyone identified on the permit application can submit documentation.

  4. Can I still submit occupancy documentation via hardcopy or email?
    We strongly encourage electronic submission of documentation via Permits Online so it can be tracked and managed in an online central location. We will no longer be accepting occupancy documentation via hardcopy or email as of May 10th, 2019.

  5. How will I be notified of occupancy document requirements?
    For any new applications, you will receive an email at Building Permit issuance with a list of required documentation. The list of documentation is also available on Permits Online by selecting “Active Permits” and then the “Progress” tab.

  6. Can trade documentation required for the issuance of Occupancy Permits be submitted via Permits Online?
    Yes. All documentation required for the issuance of Occupancy Permits can be submitted via Permits Online. The submitter must be linked to the Occupancy Permit in order to access the permit online. If you are a trade person, not linked to the Occupancy Permit, you can submit your certifications, test reports, etc. to your General Contractor for upload on Permits Online, or the permit applicant can submit a request to add you to the permit by providing your complete contact info to .

  7. Why can’t I see a permit on Permits Online?
    You must be linked to the permit to view it online, which typically occurs during the application process. If you are not linked to the permit, the permit applicant must submit a request to with complete contact info of the person they want to add to the permit.
Contact us - We're Here to Help!
  • Email:
  • Phone: 204-986-5136
  • Business Hours: 8:30 am - 4:30 pm, Monday to Friday
  • Location:
    4th Floor, 65 Garry Street, Winnipeg, Manitoba, R3C 4L3
    Occupancy Office, Development and Inspections Division
    City of Winnipeg
Last update: July 16, 2019